The Wills Group

Accounts Payable Specialist

Job Locations US-MD-La Plata
Job ID
2018-1229
# of Openings
1

Overview

The Wills Group is an established, privately-held company serving customers across Maryland, D.C., Delaware, and Virginia with the vision, drive, and capacity to serve many more in the near term. Headquartered in La Plata, MD, The Wills Group is the parent company of several retail, convenience, and home comfort business units, including Dash In Food Stores, Splash In Car Washes, SMO Motor Fuels, and SMO Energy. Each one is committed to providing its customers with quality services and a superior experience – every time.

 

Serving as a center of excellence, The Wills Group has a solid infrastructure built of talented teams to guide and support the successful operation of its business units, including human resources, finance, IT, marketing, and communications.

 

The Wills Group was founded in 1926, and we are in the process of building the next chapter of our history. From a renewed customer focus to new brand positioning, and from product diversification to expansion into new markets, The Wills Group is evolving who we are and how we operate to pave the way for future success; redefining ourselves for today’s and tomorrow’s customers.

 

Grounded in rich history since 1926 and strong company values, The Wills Group places its employees at the forefront of all they do, and is equally committed to giving back to the communities where it operates.

 

You will be an integral part of our family of companies and will play a significant role in taking The Wills Group and its brands to the next level.

 

Our Finance and Accounting team is currently looking for an Accounts Payable Specialist who will be responsible for processing all Equipment Service and Installation Department payments to vendors and suppliers. The AP Specialist will ensure timely completion and accuracy of all invoices for end of month closeout procedures, maintain and control costs through inventory price book, reconcile monthly vendor statements and coordinate with vendors to resolve all outstanding items and review any open and un-reconciled items.

Accountabilities

  • Daily entry of accounts payable bills for parts, supplies, equipment, and tanks.
  • Review and verify all invoices to ensure accurate payment amounts and posting to proper general ledger accounts.
  • Prepare payment vouchers for authorization signatures as appropriate.
  • Review and record price changes as required.
  • Periodic reconciliation of all vendor accounts.
  • Review outstanding and un-reconciled items including Purchase Orders, Receipts, and Invoices.
  • Work with Parts Department to conduct periodic and annual physical inventories of trucks, plants, and warehouses.
  • Process vendor rebates.
  • Manage third-party financing program.
  • Advise management of problems or discrepancies as they arise.

Required Qualifications

  • Data entry / clerical skills a must
  • Accounts payable process and controls experience required
  • Proficient skill using Microsoft Office products – primarily Outlook and Excel
  • Excellent written and oral communication skills  
  • Must be able to work with high demand workload and against tight deadlines
  • Methodical and pays attention to detail

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