The Wills Group

  • Fixed Asset Coordinator

    Job Locations US-MD-La Plata
    Job ID
    # of Openings
  • Overview

    The Wills Group is an established, privately-held company serving customers across Maryland, D.C., Delaware, and Virginia with the vision, drive, and capacity to serve many more in the near term. 


    Headquartered in La Plata, MD, The Wills Group is the parent company of several retail, convenience, and home comfort business units, including Dash In Food Stores, Splash In Car Washes, SMO Motor Fuels, and SMO Energy.  Each one is committed to providing its customers with quality services and a superior experience – every time.Lives in Motion” is how we express our commitment to caring for our customers and each other.  We believe that every interaction is an opportunity to help people move forward with their lives.


    Serving as a center of excellence, The Wills Group has a solid infrastructure built of talented teams to guide and support the successful operation of its business units, including human resources, finance, IT, marketing, and communications.


    The Wills Group was founded in 1926, and we are in the process of building the next chapter of our history.   From a renewed customer focus to new brand positioning, and from product diversification to expansion into new markets, The Wills Group is evolving who we are and how we operate to pave the way for future success; redefining ourselves for today’s and tomorrow’s customers.


    Grounded in rich history and strong company values, The Wills Group places its employees at the forefront of all they do, and is equally committed to giving back to the communities where it operates. 


    You will be an integral part of our family of companies and will play a significant role in taking The Wills Group and its brands to the next level.


    The Accounting department provides service to The Wills Group, Inc. and its subsidiary corporations. The incumbent reports directly to the Fixed Assets Accountant in the performance of duties. The incumbent is to be knowledgeable of basic general ledger sources and the flow of accounting data. The essential function of the Fixed Assets Coordinator is to support all aspects of the fixed assets life cycle and related fixed assets journals, reconciliations, and maintenance. The position will also confirm asset invoice coding, generate payroll accruals, prepare personal property taxes, prepare month end journal entries, maintain multiple reconciliations, set up and maintain construction in process projects, and perform special projects.


    • Maintain the fixed assets system, including adding new assets and/or scrapping old assets.
    • Maintain the construction in process list by setting up new projects, converting finished projects to assets, entering project budgets, and closing out terminated projects
    • Verify assets invoices for correct GL coding.
    • Prepare month end recurring journal entries.
    • Prepare payroll accruals, coordinating with HR and Treasury Coordinator on issues and/or questions.
    • Maintain monthly general ledger reconciliations, including identifying issues and processing corrections.
    • Maintain rent payment system and prepare monthly rent payments.
    • Prepare monthly capital plan using actual and budgeted costs
    • Prepare annual personal property tax returns and ensure timely payment of tax bills
    • Perform various special projects, accounting and analytical work as assigned.



    Required Qualifications

    • Undergraduate accounting degree desired but associate degree or related college accounting courses may be accepted.
    • A minimum of two years accounting experience is expected in the absence of an undergraduate degree.
    • Strong general ledger knowledge, as well as strong research and analytical skills are essential to fulfilling the duties of this position.
    • Technical use of Excel is required.

    Position requires the incumbent to work in a climate controlled office environment using standard office equipment including telephone, calculator, photocopy machine and PC computer, with the ability to utilize server applications. Position will require some standing, stooping and bending to perform routine daily filing. Lifting requirements are restricted to no more than 20 pounds which may be to re-arrange office machines in work area or to lift boxes of archive files for storage or photocopy paper to fill machine.


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